Thursday, October 8, 2009 9:30 a.m.
The regular meeting of the County Commissioners was held today, all members present.
Comm. Stohler presiding.
The meeting opened with the Pledge to the Flag.
The Commissioners approved the minutes the previous meeting.
Ranae Lemke, 1st Deputy in the Treasurer's Office, presented the weekly Treasurer’s report with expenditures for $2,612,770.41.
This week’s net payroll is in the amount of $1,030,719.21.
The Commissioners approved the transfer of $986,523.75 from the General Fund to the 2003B General Obligation Bonds held in Fulton Financial Advisors to pay principal and interest due on October 15, 2009.
The Commissioners approved the transfer of $436,772.50 from the General Fund to the 2004B General Obligation Bonds held in Fulton Financial Advisors to pay the final payment on the principal and interest due on October 15, 2009.
The Commissioners approved the transfer of $28,096.99 from the General Fund to the 2009 General Obligation Bonds held in Fulton Financial Advisors to pay principal and interest due on October 15, 2009.
The Commissioners approved the transfer of $310,530.94 from the General Fund to the 2006 Loan Fund held in Wachovia Bank to pay interest due on October 15, 2009.
The Commissioners approved the transfer of $30,631.17 from the General Fund to the 2008 Loan Fund held in Wachovia Bank to pay interest due on October 15, 2009.
The Commissioners approved and signed a contract between Lebanon County and the Department of Community and Economic Development (DCED) for the Homeless Prevention & Rapid Re-housing Program in the amount of $380119.00. The contract is in effective from September 17, 2009 to August 12, 2012. This contact is part of the stimulus funding that will assist homeless and folks in threat of becoming homeless.
The Commissioners awarded the contract for a roof replacement on the Correctional Facility to Breeding Construction, Inc, Lorton, VA 22079 at their low bid of $324,784.
Dennis Firestone, Lebanon County Purchasing along with Michael Kristovensky, Administrator and Dean Mease, Senior Center Service Director for the Lebanon County Area Agency on Aging, met with the Commissioners to open the following bids received for Meal Preparation/Delivery for Bulk and Individual Meals–Senior Center and Meals on Wheels: Award of the contract will be made at a later date.
|
MEAL PREPARATION
MOW BULK |
|
|
BIDDER |
MOW
Meal
Price |
# of
MOW
Meals |
( B )
MOW Meal
Prep Total Cost |
Bulk Meal
Prep Price |
#
Bulk Meals |
( A )
Total Price
Bulk Meal Prep |
|
|
|
|
Hot |
4.48 |
|
33,300 |
= |
$149,184.00 |
|
|
|
|
|
1 |
Atland House Catering |
Hot/Cold |
4.36 |
@ |
33,300 |
= |
$145,188.00 |
4.83 |
@ |
12,000 |
= |
$57,960.00 |
|
|
|
Frozen |
3.85 |
|
33,300 |
= |
$128,205.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2 |
PCN/Nutrition Group |
Hot |
3.23 |
|
33,300 |
= |
$107,559.00 |
4.01 |
@ |
12,000 |
= |
$48,120.00 |
|
|
|
Hot/Cold |
3.23 |
@ |
33,300 |
= |
$107,559.00 |
|
|
|
|
|
|
|
|
Frozen |
3.51 |
|
33,300 |
= |
$116,883.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3 |
Sun Meadow |
|
Hot |
|
|
33,300 |
= |
$0.00 |
|
@ |
12,000 |
= |
|
|
|
|
Hot/Cold |
@ |
33,300 |
= |
$0.00 |
|
|
|
|
|
|
|
|
Frozen |
3.00 |
|
33,300 |
= |
$99,900.00 |
|
|
|
|
|
|
|
|
|
|
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|
MOW MEAL DELIVERY |
|
|
BIDDER |
Meal Type |
|
# Of
Meals |
|
Price/Meal |
Deliv Price/
Meal to
Consumers |
Total MOW |
|
|
|
Delivery |
|
|
|
Cost |
|
|
|
|
Hot |
|
|
33,300 |
|
2.44 |
|
|
|
|
$81,252.00 |
|
1 |
Atland House Catering |
Hot/Cold |
|
33,300 |
@ |
2.32 |
@ |
|
|
= |
$77,256.00 |
|
|
|
|
Frozen |
|
|
33,300 |
|
0.75 |
|
|
|
|
$24,975.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2 |
PCN/Nutrition Group |
Hot |
|
|
33,300 |
|
0.78 |
|
|
|
|
$25,974.00 |
|
|
|
|
Hot/Cold |
|
33,300 |
@ |
0.78 |
@ |
|
|
= |
$25,974.00 |
|
|
|
|
Frozen |
|
|
33,300 |
|
2.07 |
|
|
|
|
$68,931.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3 |
Sun Meadow |
|
Hot |
|
|
33,300 |
@ |
|
@ |
|
|
= |
$0.00 |
|
|
|
|
Hot/Cold |
|
33,300 |
|
|
|
|
|
|
$0.00 |
|
|
|
|
Frozen |
|
|
33,300 |
|
2.95 |
|
|
|
|
$98,235.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
CURRENT MEAL PREPARATION/DELIVERY CONTRACT 2008/09
PREPARATION |
|
|
|
|
VENDOR |
Meal Preparation
Cost |
# of
Bulk Meals |
Total Price
Bulk Meal Prep |
MOW
Hot Meal |
# of
MOW Meals |
Total MOW |
Total Meal Prep
Cost |
|
|
Cost |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
PCN |
$4.11 |
@ |
12,000 |
= |
$49,320.00 |
+ |
$4.11 |
@ 33,300 |
= |
$136,863.00 |
= |
$186,183.00 |
|
|
DELIVERY - MOW ONLY |
|
|
VENDOR |
Meal Delivery
Cost / Meal |
# of
MOW Meals |
Total MOW
Delivery Cost |
Total MOW
Unit Cost
Prep & Delivery |
Total MOW
Cost |
Total
Contract Cost |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lebanon County AAA |
2.53 @ |
33,300 |
= |
$84,249.00 |
|
$6.64 |
@ 33,330 |
= |
$221,112.00 |
$270,432.00
(Total MOW Prep/Delivery Cost -$221,112.00 + Total Bulk Prep Cost - $49,320.00) |
|
It was moved by Comm. Carpenter, seconded by Comm. Stohler to adjourn the meeting.
At 10:30 a.m., the Commissioners met in an executive session to discuss personnel matters.
At 1:30 p.m., the Commissioners sat as the County Board of Assessment to hear assessment appeals.
Thursday, October 15, 2009 9:30 a.m.
The regular meeting of the County Commissioners was held today, all members present.
Comm. Stohler presiding.
The meeting opened with the Pledge to the Flag.
The Commissioners approved the minutes the previous meeting.
Sallie Neuin, Lebanon County Treasurer, presented the weekly Treasurer’s report with expenditures for $2,966,590.11.
The Commissioners accepted and signed the State Fiscal Year 2009-2010 Act 165 Hazardous Material Response Fund (HMRF) Grant Program, administered by the Pennsylvania Emergency Management in the amount of $10,136.00 to be used to carry out the purposes, goals and objectives of SARA, Title III, and the Commonwealth’s hazardous material safety program.
The Commissioners entered into a contract between the Commonwealth of Pennsylvania acting through the Department of Community and Economic Development (DCED), Stimulus Community Services Block Grant (CSBG) (ARRA) Program Contract and Lebanon County Community Action Partnership (CAP). The contract is in the amount of $449,664.00, and is in effect from July 1, 2009 to September 30, 2010. Services provided will be for child care, transportation, computer classes, rental assistance, budgeting counseling and life skills education.
The Commissioenrs approved Part 1 applications for funding from the Comprehensive Plan Implementation Fund for the Annville-Cleona Regional Comprehensive Plan and the Cornwall-Lebanon School District. The applications seek Category2 funding assistance during this 3rd round for applications, ending September 30, 2009.
The Commissioners adopted a Proclamation to extend congratulations to the membership of St. John’s United Church of Christ, Lebanon on their “150TH ANNIVERSARY, and we further ask God’s blessings upon the congregation in the continuation of their ministry within our community. St. John’s United Church of Christ is located at 925-931 Willow Street, Lebanon, Pennsylvania.
The Commissioners adopted a Proclamation to extend congratulations the Lebanon County Conservation District on its 60 years of excellent service. The Lebanon County Conservation District was established on May 23, 1949, and has pioneered numerous programs promoting responsible management of our water and soil in Lebanon County.
Michael Kristovensky, Administrator, Joseph Lescisko, Deputy Administrator and Dean Mease, Senior Center Service Director for the Lebanon County Area Agency on Aging, met with the Commissioners to discuss the low bid received for Meal Preparation/Delivery for Bulk and Individual Meals–Senior Center and Meals on Wheels. Mr. Kristovensky stated that PCN informed him that their bid price of $4.01 was for meals delivered to a central location, not delivered to each consumer's residence.
Dennis Firestone, Lebanon County Purchasing Agent, met with the Commissioners to recommend award the Meal Preparation/Delivery for Bulk and Individual Meals–Senior Center and Meals on Wheels contract.
The Commissioners, upon further recommendation of the County Solicitor, to award the Meal Preparation/Delivery for Bulk and Individual Meals–Senior Center and Meals on Wheels to PCN/Nutrition Group at their low bid price of $4.01.
|
MEAL PREPARATION
MOW BULK |
|
|
BIDDER |
MOW
Meal
Price |
# of
MOW
Meals |
( B )
MOW Meal
Prep Total Cost |
Bulk Meal
Prep Price |
#
Bulk Meals |
( A )
Total Price
Bulk Meal Prep |
|
|
PCN/Nutrition Group |
Hot
Hot/Cold
Frozen |
3.23 |
@ |
33,300 |
=
=
= |
$107,559.00 |
4.01 |
@ |
12,000 |
= |
$48,120.00 |
|
3.23 |
33,300 |
$107,559.00 |
|
|
|
|
|
|
3.51 |
33,300 |
$116,883.00 |
|
|
|
|
|
|
MOW MEAL DELIVERY |
|
|
BIDDER |
Meal Type |
|
# Of
Meals |
|
Price/Meal |
Deliv Price/
Meal to
Consumers |
Total MOW
Delivery
Cost |
|
|
PCN/Nutrition Group |
Hot
Hot/Cold
Frozen |
|
33,300 |
@ |
0.78 |
|
|
|
|
$25,974.00 |
|
|
33,300 |
0.78 |
@ |
|
|
= |
$25,974.00 |
|
|
33,300 |
2.07 |
|
|
|
|
$68,931.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
It was moved by Comm. Carpenter, seconded by Comm. Litz to adjourn the meeting.
Wednesday, October 21, 2009 10:30 a.m.
The regular meeting of the County Commissioners was held today at Cedar Haven, all members present. Comm. Stohler presiding.